Chatham Recreation Ski/Snowboard Program to Shawnee
Chatham RESIDENTS Currently in Grades 7/8.
An additional consistent Chaperone is needed to attend every trip. (4)
If a parent can do that please contact cnauta@chathamborough.org for information.
Chatham Recreation will open registration for their Chatham Resident Gr 7/8 Ski/Snowboard Program Sunday, October 20th at 9pm on Community Pass.
Critical information regarding the program and how to register can be found below.
Two buses will be taken for the 4 week Sunday program – Seats are limited with a Wait List formed.
REGISTRATION INFORMATION
The Chatham Recreation Ski/Snowboard Trips will be taken to the Shawnee Ski Resort in Pennsylvania.
Shawnee Mountain is on the Delaware about an hour and fifteen minutes away and has 23 slopes and trails.
This program includes a 4-week series of Sunday trips. It is not a week-by-week date selection.
Please review ALL the Registration and Trip Information below BEFORE registering.
Registration begins Sunday, October 20th, at 9pm.
There are no refunds.
IMPORTANT REGISTRATION INFORMATION
Whoever is completing the Community Pass registration form, please have them be prepared with ALL the information needed below for your registration to be finalized.
The information is critical.
Please note some specifics that will be needed upfront, so you are prepared when the form is submitted.
Incomplete/incorrect/missing information on Non-Parent Emergency Contact names, addresses, phones, medical information, etc. (as per below) will hold up your child being processed.
When REGISTRATION opens, please go to Community Pass to your account.
If you do not have an account, you can set one up.
When in your account, go to Register – Skiing.
Seats are limited.
There are TWO fees and TWO forms that need to be completed with BOTH fees needing to be paid to hold your child’s program placement.
One will not be accepted without the other.
1. There is the Community Pass registration form and fee.
2. Upon completion of the Community Pass form, on the bottom of your receipt, will be a specific Chatham link/code to go to Shawnee’s site to pay for your Ski/Snowboard Lift package.
The Shawnee form needs to be completed WITHIN 24 hours of your Community Pass form to complete your child’s registration. (See packages below).
When our limit (2 buses) is met, participant registrations will automatically be generated to a Wait List.
If your child ends up on the Wait List – Please do NOT complete the Shawnee form.
It is critical, when taking children out of town, that all of the registration information is completed.
Forms will be held if the required information is not noted correctly, as per some specifics below:
Please note:
TWO LOCAL ADULT Non-Parent Emergency Contacts (Chatham, Madison, Summit, New Providence, Florham Park, Millburn).
If they are beyond this area your form will be held.
ADULT Non-Parent Emergency Contacts is an ADULT (NOT THE PARENTS) that agrees to be your emergency “backup” contact if we cannot reach you first.
The parent will be tried first. Before you randomly enter someone, please check with that person that they agree to take this responsibility if you can’t be reached.
They MUST be able/willing to drive in the event they are needed to go to Shawnee, a hospital or for a pickup at the bus.
We can’t have surprises if we need them and they are unaware they were listed or needed to drive to Shawnee, etc.
Please be sure ALL the Emergency Contact information requested (the Emergency Contacts name, relationship, address, and phone) is entered on the form.
If not, your form will be held.
Medical info – If your child has a specific illness/allergy/takes/needs a specific medication please note what it’s for so we have that information while on the bus or at Shawnee.
Bus Chaperones – We MUST have some consistent chaperones that will go on EVERY trip.
Scheduled chaperones will not have to pay the bus fee.
Consistency is very important for the participants, knowledge of our/Shawnee guidelines and understanding the weekly routine on the bus and at the slopes.
Chaperones can ski if they choose.
Driver Chaperones – Each week we MUST have 2 Adults that will follow the bus up and back.
The Driver Chaperone would need to drive alone – they cannot take their child up and back nor any friends/siblings/family members.
The Driver, if needed for a child transported to the hospital, would follow an ambulance to the hospital and stay with the child until a parent arrives.
The Driver Chaperone would NOT transport any child with or without an injury/illness to the hospital or home.
AFTER THE COMMUNITY PASS FORM IS COMPLETED THE SHAWNEE FORM MUST BE COMPLETED:
On the bottom of the paid Community Pass receipt, will be the Chatham link/code for Shawnee’s site.
Only those that have registered and paid the Community Pass fee will receive that code and be eligible to register with Shawnee for our Chatham program.
With that specific code you will need to then purchase your Shawnee Ski/Snowboard/Lift package.
These are packages to choose from on the Shawnee site:
Everyone MUST at least have the Lift Ticket.
Ski/Snowboard Lift Only – $120 – Everyone must at least purchase a Lift ticket.
Lift and Ski/Snowboard Rental – $204
Lift, Rental, First Time Ski/Snowboard Lessons – $336
Lift, Rental, Beginner Lessons – $349
Lift and First Time Ski/Snowboard Lessons – $252
Lift and Beginner Lessons – $265
There is an option to purchase a helmet – $52.
If you do not have a helmet, we URGE everyone to get one.
There is an option to choose a Meal Plan – $56.
No food/drinks can be brought to Shawnee.
Shawnee is a cashless facility – if a child brings cash, they will need to use Shawnee’s reverse ATM to insert the cash.
The system will issue a prepaid VISA card to use anywhere VISA is accepted (not just Shawnee Mountain).
Parents can also buy a VISA Gift Card online, and the participants can bring and use that.
To order thru Shawnee a Pre-Paid/Reloadable Gift Card its $25
The Shawnee linked site off Community Pass MUST be completed to hold your Community Pass registration placement.
Seats are limited so it’s critical all your information, as per above, is correct and that ALL fees are paid.
The day after a Community Pass Registration is completed the Shawnee site will be checked to be sure their form is also completed.
If not then your registration is in jeopardy of being held and replaced with someone potentially from the Wait List.
SKI TRIP INFORMATION:
If your child has another Sunday afternoon/evening activity (travel basketball, lacrosse, swimming, etc.) decide if it’s still feasible to register for the trips. There are no refunds.
Some families who are not registered will choose to bring their child/child’s friends up to the slope and meet the group.
They would not be part of the program, not come and go on the bus nor would we be processing any of their forms or fees.
They can meet and ski with our group.
A parent would need to remain with these unregistered children and accept responsibility for the child/children.
We would not be taking that responsibility while they are at the slopes nor can they ride on the bus.
Dates:
This is a 4-week program. Our anticipated dates are Sundays – January 5, 12, 26 and February 2 – all weather permitting.
If a date is canceled an alternative date(s) will be added in February/early March.
Participants register for the full program dates not just specific Sundays.
If you miss multiple trips, you will only receive ONE “missed” voucher.
On the day of each trip, participants will need to be at the Chatham Middle School no later than 12:45pm to load any equipment on the bus and have attendance taken.
Participants will be issued their Shawnee badge when they get on the bus.
Their tags will be collected by us when they leave Shawnee. The tag will not go home with the participant.
ALL registered participants MUST COME AND GO on the bus! The bus will not wait for late participants.
After arriving at Shawnee, those renting equipment through Shawnee, will be fitted and lessons given to those who paid for that package.
Ski/Snowboard Group Lessons will be held from 3:15pm to 4:15pm for the 4 weeks.
Lessons are for registered Beginners only – Participants will Ski/Snowboard after each day’s lesson is completed.
Ski/Snowboarders who need to rent equipment and choose not to get the Shawnee rental package, MUST make their own equipment arrangements elsewhere prior to the trips.
Items cannot be rented by the day at Shawnee.
There is an indoor snack bar to purchase food/drinks.
Lockers are available for an added fee.
We will not be responsible for jewelry, phones, keys, other personal items, etc.
At 7pm it will be announced that the Chatham buses will be loading.
Participants will then need to return any Shawnee rental equipment and be ready to board the bus.
The bus will depart at about 7:15pm with an approximate Chatham arrival time of 8:30pm.
Parents will need to be at the Middle School NO LATER than 8:15pm for pickup.
Refunds will NOT be issued for any Community Pass fee, Shawnee package or missed trip.
No more than ONE Shawnee absentee voucher, per participant, will be issued for a missed session.
Substitute participants will NOT be accepted.
Chaperones are critical.
Trips cannot be taken if we do not have sufficient consistent chaperones that can attend each week.
A schedule of chaperones will be assembled once registration is complete.
If a scheduled chaperone cannot go on their scheduled day, THEY must find an ADULT replacement from the ski list.
The buses will not leave without the necessary chaperones.
On each bus, 2 adult chaperones will be needed.
One driver with their own vehicle, is needed per bus.
Drivers cannot bring their child/other family members/friends, etc. with them.
Questions – please contact cnauta@chathamrecreation.org.
Please click the select button for important info regarding the trips: