POLICY AND PROCEDURES

Policy:
The Chatham Borough Council and Chatham Township Committee have adopted resolutions that require the adult members of the Joint Recreation Program and the members of the Club Sport Programs to submit to an initial background check and supplemental background checks as outlined in this policy.

Procedures:

I.   Initial Background check

  • A.   Coaches, assistant coaches, trainers, staff assistants or any individual that may have supervisory responsibility for underage children that are involved with any of the club or recreation sports programs must comply with the Joint Recreation background check procedures.
  • 1.   Any individual that does not comply with the Joint Recreation background check procedures is not authorized and shall not be assigned to or involved with any of the sanctioned club or Joint Recreation program activities.
  • B.   The initial background check shall consist of the following:
  • 1.   Signed waiver by the applicant authorizing the Joint Recreation Department to share with the club president, all information, including reports from the New Jersey State Police and other law enforcement agencies. (Appendix #1)
  • a.   The applicant must submit the signed waiver to the Recreation Department before the submission of his/her fingerprints.
  • 2.   The applicant shall have his/her fingerprints taken for submission to the New Jersey State Police and Federal Bureau of Investigation.
  • 3.   The applicant shall complete the fingerprint applicant registration form and schedule an appointment with the approved agency that is listed on the fingerprint applicant registration form. (Appendix#2)
  • a.   The applicant shall provide a copy of the fingerprint applicant registration form to the Recreation Department.

II.   Supplemental Background Checks

  •    A.Supplemental background checks shall be completed no more than four years from the date of the initial background check and thereafter within four year intervals.
  • 1.   The supplemental background check shall be a name check submitted to the New Jersey State Police.
  • a.   New Jersey State Police form SPI212B is to be completed by the applicant and submitted to the Joint Recreation Department for processing. (Appendix #3)
  • B.   Supplemental background checks shall consist of the following:
  • 1.   Signed waiver to authorize the Joint Recreation Department to share with the club president all information, including reports from the New Jersey State Police and other law enforcement agencies. (Appendix #1)
  • 2.   The applicant shall complete New Jersey State Police Form SPI212B and submit the form to the Recreation Department for processing. (Appendix #3)

III.   Initial and Supplemental Background Check Expenses

  • A.   The initial and supplemental background expenses will be paid from the Joint Recreation Trust Fund.
  • 1.   The Recreation Department is responsible to verify the initial and supplemental background check expenses and prepare purchase requisitions to reimburse the applicant or directly pay the New Jersey State Police for the expenses associated with the initial and supplemental background checks.
  • B.   The cost for the initial and supplemental background checks shall be included and made part of the field maintenance fee.